Welcome Artists!

Here are your SET UP INSTRUCTIONS:

PASSES: You Do NOT need to “Check-in”. We will provide you with your Booth Card when you enter at the Entry Point. PASSES ARE NOT READY YET for the 2026 event.

TRAFFIC FLOW: ALL vehicles will enter ONE ENTRY POINT at Veterans Way and Chopra Ter. (GPS 13485 Veterans Way Orlando, FL 32827) Plan your route in advance. Follow the green arrows on the map.  You may need to drive around again to get to your parking area. Do not back up.

LOAD IN TIME: Exhibitors can load in any time after 2PM on Friday. You can unload directly at your booth space. If at all possible, be courteous and move your vehicle to parking after unloading your vehicle to alleviate traffic. 

Exhibitors with booth spaces starting with B:

This area is narrow. Try to keep a passing lane open for other vehicles to get by you. You can drive behind your booth along the sidewalk and get close to the bushes to unload next to your booth. 

SPACE LOCATION: When you reach your designated booth space area, there will be an identifying marker with your number on it, most likely chalk or tape. This marker will represent the center back of your booth space. 

PARKING: Parking is easy and plentiful for everyone.  Proceed to the ARTIST PARKING following the blue arrows on the map. You can also park in the Parking garages indicated in Blue on the map but note there are height limitations. All trailers need to park in the Artist Trailer Parking area.

WEIGHTS: Bring proper weights to secure your tent for up to 40 mph wind gusts. 

ARTIST AMENITIES:

The ARTIST LOUNGE will be available all weekend for coffee, water, snacks, and bathroom. It is located in the Marriott Courtyard.

A BREAKFAST AWARD CEREMONY will be held at 8:30AM in the WAVE Sculpture Garden. You can walk through the Wave Hotel lobby to get to the garden. Ribbons will be given on site along with checks. W-9’s will be required for cash awards over $600.

BEST IN SHOW ARTIST will be judged for overall body of work. Lake Nona Art Festival will have a separate selection committee who will discuss and decide if they would like to purchase a piece for the $10,000 award or give the $5000 cash award. 

SUNDAY BREAKDOWN: The event ends at 4PM on Sunday. DO NOT BREAK DOWN EARLY. Breakdown as much as you can and proceed to your vehicle. Enter the event area the same way you did for set up. Do not drive against the traffic flow.

As a new, 2nd year event, we hope to experience very few glitches. Be nice to the volunteers. I appreciate you taking a chance on this event and I wish you all a smooth and prosperous weekend!

If you have any questions or concerns before or during the event, you can text or call me: (352) 217-8390 –Janet Gamache