Mount Dora Spring Festival Set Up

EXHIBITOR SET-UP & EVENT INFORMATION

Set up generally begins at 5PM on Friday when we get the All clear from police. You can also set up on Sat before 8:15am.

PASS & CHECK-IN INFORMATION

• Setup instructions are emailed to exhibitors one week prior to the event.

1. • You must have a PAPER PASS displayed in or on your vehicle. Vehicles without a visible pass are subject to towing. Only ONE pass per booth space is allowed in vendor assigned lots.

Print the Blank PASS on this page. Fill it in using your details from the 2026 Exhibitor List when available. Your pass must be: Clearly displayed on your dashboard or Attached to your trailer when parked.

CANNOT PRINT YOUR PASS? Go to CHECK IN at:

Mount Dora Center for the Arts (New Location at 5^th and Highland)
847 E. 5th Ave, Mount Dora, FL Friday: 2:00 PM – 6:00 PM OR Saturday: 6:00 AM – 8:00 AM

You do NOT need to check in if you bring your printed pass.

TRAFFIC FLOW & ENTRY- 

NOTE! The Mount Dora Sailing Regatta will be happening on the same weekend so there will be a lot of boat trailers travelling on Grandview and Liberty St. Try to avoid these streets. Take TREMAIN ST to the entry point unless you have an oversized vehicle and cannot pass under the trestle (10ft height restriction)

• Review the TRAFFIC FLOW Map before arrival.
  • ALL traffic enters through the ENTRY POINT at Donnelly St at Charles Ave
• Turn at your assigned Entry Point Animal to reach your booth (if not on Donnelly St).
• DO NOT turn around or back up inside the event area. NEVER go against traffic flow.
• If you miss your space, exit the event and re-enter through your assigned entry point.

FRIDAY SET UP

Helpful Tip: DOLLY-IN! You can avoid vehicle traffic during load-in by taking the Early Dolly-in option (walking your items from your assigned lot).

• You do not need permission to dolly in. Be in your assigned parking lot before 4:15 PM and proceed to walk your items to your booth space. This does NOT mean unloading early from your vehicle at your booth space!
  • Keep items OFF the road and against the curb. DO NOT begin setup until the “All Clear” (approx. 5:00 PM). Setting up before the “All Clear”  will result in being asked to take it down.

If the lot is too far for you to dolly: Simply exit the event area and Queue at the ENTRY POINT with your vehicle at your assigned setup time to drop directly at your booth space.

SATURDAY & SUNDAY

• You may drive in to drop off items: Sat and Sun 6:30 AM – 8 AM.  Vehicles must be out of the event area by 8:15 AM. Dolly-in is NOT required on Saturday or Sunday.
• You will be allowed access to enter with your vehicle after 5pm  to pick up items in your booth.
• The event ends on Sunday at 5PM. Do NOT breakdown early or it will be noted and you will be banished from participating at future events.

PARKING RULES

• Park ONLY in your assigned lot. Overflow parking is in Lots 16 & 10.
• Only ONE pass per booth space is allowed in vendor assigned lots. Helpers must find parking in public places.
• Lots are not monitored Saturday & Sunday — please be courteous.
• DO NOT park in Truist Bank Lots #1 or #2 until after 6PM on Friday

SPECIAL BOOTH LOCATION NOTES

• • Booths B150–B167 (Baker St): May unload curbside at 3:30 PM. Wait for “All Clear” before setup.
  • Booths 200–263 (3rd Ave): This is a hilly area. Bring wood boards or blocks to level tables/tents.

SET-UP REQUIREMENTS

• Unload to curb first whenever possible.
• Move vehicle to assigned lot before completing setup to relieve traffic congestion.
• If unloading and setting up simultaneously, arrive after 6:300 PM when traffic clears.
• Booth number must be centered on the BACK of your booth.
• Bring proper tent weights! (required for up to 40 mph gusts).

IMPORTANT REMINDERS

• Streets are tight. — be patient and courteous.
• Volunteers are there to help but may not have answers — be NICE. Call Janet 352-217-8390
• CHECK your BOOTH Number twice and find it on the map before setting up. Is there a LETTER in front of the number?
• Booth number is in the MIDDLE of your booth. Even one misplaced booth disrupts the row and will require adjustment.
• Follow the traffic flow. 

QUESTIONS? For questions before or during the event: Call or Text: (352) 217-8390